LeLafe Member Manager

The more members you get, the more you rely on a good member management system. Our partner CommunityForce.com has made a very simple and easy to use membership management system. From member registration to payment processing, CommunityForce.com provides your organization with everything it needs to effortlessly manage its membership activities.

• Online Membership Management
  • Register members online 24*7 and 365 days, no hardware or software to install, get started instantly and get free automatic upgrades to new releases and features
  • Take complete registration payment online using different payment methods
  • Pre-populate forms to expedite registration and have the ability to accept registrations by phone, email or mail
  • Allow member registrations by a promotion code to get lesser registration price
  • Ability to view the number of people who have not completed their registrations and send instant emails to all the incomplete registrants
  • Allow survey questions and request more information on the registration forms
  • Ask survey questions in the form of textbox, multi line box, radio buttons, dropdown boxes, checkboxes and mark them as mandatory fields.
• Member Registration
  • Define multiple membership types and register members as individuals, groups or corporations
  • Setup automatic or manual activation of members and receive sign up notification emails
  • Setup member fees to collect monthly, quarterly, semi annually, annually, one time or life time membership with a first time sign up fee
  • Create payment agreement, terms of use letter and provide complete control on the payment options for each membership type
  • Customize all the sections and fields on the member registration form, mark sections and fields required or not required, include or exclude fields from sections for each membership type
  • Change field labels from sections , add bubble instructions for every field, add custom questions for members to answer while registering per membership type
  • Add textbox, multiline box, dropdown box, radio buttons, check boxes type of questions and mark them as required fields or make them active or inactive
  • Create, edit and review member profiles from dashboard and give max members capacity limit
  • Members can perform search on the member directory to connect with other members in the organization and have the ability to export all the members data into excel
  • Site admin can also perform comprehensive membership search for maintenance purpose
• Membership Dues Management
  • Collect dues online and send email notifications during renewal period
  • Online membership invoicing and automatic dues billing with the ability to setup optional or required dues payments for specific membership types
  • Dues amount based on either ‘flat fees’ or advanced calculations based on ‘prorating logic’
  • Manage recurring dues monthly, quarterly, semi annually, annually or for life time membership
  • Provide members with multiple dues structures and automate membership dues reminders
  • Mass emails and customized messages for dues renewal, membership cancelations, grace period, expirations, and status change processes
  • View members payment history, ability to edit members dues invoice and export them to excel
  • Automatic dues prorating based on joining date for new members and automatic dues deferral over term of membership
  • Integrate with quick books or any other major billing software using excel sheet
• Member Profiles
  • Add personal information, organizational information with multiple addresses and profile picture uploading option
  • Manage Login information, credit card information and membership information in one place
  • Customize your homepage and update your own profile information online
  • Free member directory with advanced search options to allow members to connect with other members in the organization
  • Maintain all your social network connections, Blogs, Forums and Member certificates received
  • Manage all your billings, payments and track your Members payment history
  • Associate a member as an individual or a member of a corporation
  • Members can keep track of the Members and Conferences attended and registered which are hosted by your organization or other affiliate organizations
• Members Website Builder
  • Create Member website with minimal technical expertise with our easy to use WYSIWYG editor
  • Generate dynamic web pages to market the website with few simple clicks
  • Personalize your web pages with custom logos and  headers
  • Create company message to display it to all the members using the personal member dashboard
  • Create multiple web pages for your Member website, preview it without publishing it and clone any existing Member page to save time
  • Publish your sponsor pages using the external links option
  • Categorize your website pages using Sections, Categories, Menus and Sub-Menu features
  • Market your Member using Search Engine Optimization (SEO) with meta tags and keywords defined on each Member Page
• Member Reports
  • Generate standard or create custom Member reports and export them to excel
  • View complete registrations report by individual name or by company names and print registration receipts
  • View registrants full name, payment date, mode of payment, amount paid, membership type and the ability to add any report parameter to the reports
  • Print and view mailing list of attendees and export mailing list to excel and word
  • View and export incomplete registrations report
• Member Administration
  • Ability to search members, companies  and notify them for any updates
  • Admin can register members, edit member information and cancel registrations anytime
  • While registering request members organization information mandatory or optional and add a customize registration status message
  • Track Members using system generated member ID and activate or de-activate any member
  • Perform comprehensive membership search for maintenance purpose and export data into excel
• Members Dashboard
  • New and improved Members dashboard with quick links for easy navigation
  • Manage Members Website, Manage Members, Member Donations, Member Email Templates and website status easily
  • Approve all pending member registrations and view total number of members who have sign up in last 7 days, 30 days and 1 year.
  • View members who are active, inactive and view who is currently logged-in with the  time of login
  • View all upcoming Events with number of Member attendees and donation drives conducted with total Member donations collected
• Email Marketing
  • Create reusable multiple email templates and personalize content throughout the email
  • Use system templates or create your own custom templates and send unlimited and mass emails to all the Members
  • Define mail servers, SMTP settings and email address to send emails
  • Easily craft HTML or text emails and send Free email invitations
  • Capability to send Member expiration reminders and automated response to all new Members
  • Customized mass email templates for Member registrations, cancellations, incomplete registrations, promotional codes, Member wait list, new member, thank you and membership renewal emails
• Contact Management
  • Manage all the Members, New Members, Cancelled Members and Rejected Members
  • Manage Companies and contact them when their expiration date is approaching
  • Ability for site admin to create members, track new members with date ranges and manage all the members in different membership types
  • View active and inactive members in each membership types and view all the members who have cancelled their memberships
  • Maintain all the pending approvals and renewals in each membership type
  • Create custom reports and export members information to excel
• Members Donation Management
  • Setup custom Member donation drives and donation causes
  • Invite donors online and maintain donors database
  • Secure online donation collection and distribution of funds to the needy
  • Easy Funds recipients management and Charities management
  • Manage all need requests and assign it to case workers
  • Conduct an Member donation email campaign and send mass emails to all the donors
• Members Shopping Cart
  • Manage shopping categories, brands and vendors online
  • Shop by multiple categories , create multiple catalog items per category and mark catalog Items as featured items
  • Buy products online 24*7 with secure payment gateway through credit card or check
  • View past order history in your profile and receive discounts using promotional codes
  • Generate catalog inventory report and create custom reports
• Member Tools - Blogs, Forums, Surveys, Content Library, News and RSS Feeds
  • Easily share thoughts and resources with blogs
  • Well designed forums to track online discussions with Forum statistics
  • Take quick survey and manage feedbacks from surveys conducted
  • Manage website news and display it on homepage
  • Upload documents in content library and display content for a certain timeframe
  • Easily stay informed by retrieving the latest content from the sites using RSS Feeds
• Members Event Registration
  • Register for Events online  24*7 and 365 days, no hardware or software to install, get started instantly and get free automatic upgrades to new releases and features
  • Register guests online for multiple Event programs/sessions
  • Take complete registrations payment online and ability to register multiple people at once
  • Pre-populate forms to expedite registration and have the ability to accept registrations by phone, email or mail
  • Register as Events member or non member and allow registrants to attach files
  • Allow registrations by a promotion code to get lesser registration price
  • Ability to view the number of people who have not completed their registrations and send instant emails to all the incomplete registrants
  • Allow  survey questions and request more information on the registration forms
  • Ask survey questions in the form of  textbox, multi line box, radio buttons, dropdown boxes, checkboxes and mark them as mandatory fields.
• Members Event Management
  • Create Events under different category's and add as many Event category's as you want
  • Customized Event main menus, sub menus, Event pages and ability to display Event page as your homepage
  • Add Event programs start time, end time, location and give a location link to add more location details like map details, hotel details, hotel room bookings and more
  • Display closed and upcoming Events in one place and view number of people who are attending each Event on Dashboard
  • Ability to clone a previously created Event to save time and complete information of the previous Event cloned will be copied
  • Create different fees for Event members, non members and add Event fees according to the membership types
  • Add fees for a complete Event which includes all the programs for that Event or create individual Event programs fees
  • Create multiple days Event with multiple programs and ability to publish Event after specific date
  • Create Event for members only, non members only  or a private Event which is invitation only Event for special members
  • Add max capacity and waiting list limit for Events and view total capacity and total available capacity of that Event
  • Create custom messages for open Events, closed Events, wait listed Events and when Event capacity is reached
  • Customized labels for Event members, non members and new member registration forms
  • Make certain programs mandatory and upload files specific to programs, upload Event brochures and images to be displayed with Event overview
  • Add different fees for different registration dates for same member types, the earlier you register the lesser is the fees
  • Multiple payment gateways and add multiple payment accounts to gateways
• Members Event Presenters, Sponsors, Vendors and Certificates
  • Add common Event vendors, sponsors, presenters and ability to make Event vendors as sponsors
  • Create Event specific presenters and sponsors  with Bio's and upload their images
  • Have different presenters, vendors, sponsors for different Event programs and upload their logos
  • Generate Event or program specific certifications and clone existing Event certificates
  • Add signature on the certificates and preview them before awarding
• Members Event Documents, Videos, Tasks, Table Seating and Promotion Codes
  • Upload Event documents up to 5MB each and Event video files up to 10Mb each with the ability to make videos active or inactive after certain timeframe
  • Add Event tasks,  tasks start date, due date, status and assign it to users
  • Personalize Event and Event programs specific table seating  with the ability to assign number of tables, table names and number of seats per table
  • Assign table and seat numbers to attendees and view number of assigned and available seats per table per program
  • Give Event and program specific promotion or discount codes and view the number of codes used and codes available
  • Generate promotion codes with discount amount and email it to registrants
  • Apply promotion codes for people who register within certain dates or make the code valid for first few number of registrants.
  • Give discounts depending on the total amount spend
• Members Event Experience
  • View complete Event information like Event title, sub title, description, Event fees, Event location, Event start and end date, Event programs, program fees, program details with location, date, time, registration start, end date, presenter name, Bio, image and much more.
  • Easy to fill Event registration form with the ability for attendees to give their own Badge names
  • Register for one program, multiple programs or all the programs of the Event and generate automatic registration receipt to print
  • Multiple payment options with credit card like American express, discover, master card, visa and check
  • Receive automatic welcome emails and Event registration emails with entire Event information
  • Flexible Event payments and refunds with automated billing for monthly payments